The applicant tracking system for small businesses
Keep applications, interview feedback, and next steps together. PontaHR gives everyone involved in hiring a clear view of where things stand. From €75/month, with unlimited users, jobs, and candidates.
See how PontaHR works, then try it with a guided free trial.
Grow plan shown
TL;DR
One place to hire. Room for the whole team.
A shared pipeline, candidate profiles, and interview feedback. For the people doing the hiring, whatever their job title.
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Flat monthly pricing
The Start plan is €75/month, the Grow plan €179/month. No per-user or per-job fees.
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Bring everyone who needs a say
Unlimited users, jobs, and candidates on both plans.
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A hand getting started
We'll help you get set up. If you're switching tools, we'll handle your migration for free.
Spreadsheets and inboxes work — until they don't
The candidate list is in a spreadsheet. CVs are in your inbox. Interview feedback is somewhere in the chat. Getting a clear picture means checking all three.
“Where did we leave things?”
The spreadsheet says “interview.” You still need to find out what happened and what comes next.
“Has anyone replied?”
You check the email thread, then ask a colleague. A simple update turns into another task.
“What did everyone think?”
The interviews are done, but the decision waits on notes scattered across three people.
What a small business actually needs from an ATS
From collecting applications to comparing interview notes, here's how PontaHR helps.
Know where every candidate stands
See where each candidate is in the process, from their first application to an offer. Set up stages that match how your team hires.
Explore applicant tracking
Pick up the conversation
Email candidates from their profile, with replies saved to their timeline. Check the conversation so far before you follow up.
See how candidate emailing works
Get everyone's feedback
Give interviewers a shared set of questions and a place to leave their notes and scorecards. Review the feedback together when it's time to decide.
Explore team feedback
Give candidates a clear place to apply
Create a careers page with your branding and open roles. Customize each application form to ask for the details you need, such as a portfolio or relevant experience.
Explore careers pages
Find a time that works
Send candidates a booking link with times your interviewers are available. PontaHR checks your connected calendars and sends the invites.
Explore interview scheduling
Get a hand with the first review
Get a summary of each application and see how it matches the role. Use it to guide your review; your team decides who moves forward.
Explore candidate intelligenceAn ATS should fit the way your team works
A few practical things to check before you choose.
What does it cost to involve everyone?
Both plans include unlimited users, jobs, and candidates. Invite the colleagues you need and open another role without adding per-user or per-job fees.
How much work is it to get started?
We'll help you get set up the same day. If you're switching from another ATS, we'll also handle your migration for free.
Can it work
the way we hire?
Set up the stages each role needs and choose who takes part. Your team can review candidates and leave feedback in the same place.
Flat pricing a small business
can budget for
Choose the features you need. Both plans include unlimited users, jobs, and candidates, plus free migration.
Start
Organize your hiring process.
- Unlimited listings and users
- Applicant tracking system
- Candidate database
- Customizable hiring process
- Branded careers pages
- API integrations
- Interview kits & scorecards
- Reporting
- Free data transfer from other tools
Grow
Automate and scale your hiring.
- Unlimited listings and users
- Everything in Start, plus
- AI-powered candidate shortlisting
- Emailing
- Interview scheduling
- Automations and triggers Soon
- 1:1 training for users
- Priority customer support
- Free data transfer from other tools
Is there a free applicant tracking system?
Yes. Some applicant tracking systems offer a free plan, and that can be enough if you hire occasionally or fill one role at a time.
Before choosing one, check how many jobs and users it supports, which features are included, and whether you can export your data if you move later.
PontaHR doesn't have a free plan. We offer a guided free trial after a 15-minute demo, so you can explore the product and decide whether it fits your team before paying.
Frequently asked questions
Everything small teams ask before picking an applicant tracking system.
What is the best applicant tracking system for a small business?
Look for software that fits your hiring process, is easy for your colleagues to use, and has a clear total cost. During a trial, try the tasks you'll do most often: reviewing an application, leaving feedback, and moving someone to the next stage.
How much does an ATS cost for a small business?
Prices vary by provider and plan. PontaHR's Start plan is €75/month and Grow is €179/month when billed monthly. Both include unlimited users, jobs, and candidates, plus free migration. Yearly billing includes two months free.
Can I try PontaHR before choosing a plan?
Yes. Book a 15-minute demo and we'll set you up with a guided free trial in a ready-to-use environment. You can explore all the features before deciding whether PontaHR is right for your team.
Do small businesses really need an ATS, or is a spreadsheet enough?
A spreadsheet can work if you hire occasionally and one person manages the process. An ATS becomes useful when you're chasing interview notes, searching for applications, or checking who needs a reply. It gives everyone involved a shared view of the hiring process.
How long does it take to set up PontaHR for a small team?
We'll help you get set up the same day. If you're moving data from another ATS, the transfer may take longer. We'll agree on the handover with you, so you can keep hiring in your current system while we make the move.
We already use another ATS. Can we bring our data with us?
We handle migration for free on both plans. What we can transfer depends on the data your current system makes available, including candidates, jobs, CVs, notes, feedback, and email threads. Keep your old account open until the transfer has been checked.
"Transitioning to PontaHR for our applicant tracking needs has been nothing but joy. Its user-friendly interface has made the hiring process a breeze for our team. Every team member loves it and what truly sets PontaHR apart is their exceptional customer service."
"PontaHR has a design as sharp as a dive bar neon sign. We've snugly fit it into our daily hiring process, tweaking it in just moments. Collaboration is as easy as pie, and hats off to their product team; the hiring pipeline is as spotless as your Sunday best!"
"PontaHR has been a game-changer for our HR processes. It's beautiful, easy-to-use, and we've customized it to fit our company culture perfectly. Being able to loop in our entire team has made collaboration a breeze. I can't imagine going back to the old ways."
See if PontaHR fits your team
Book a 15-minute demo and we'll show you PontaHR on real hiring scenarios — then set you up with a guided free trial so your team can judge for itself.
See how PontaHR works, then try it with a guided free trial.